Real estate agencies request this document to verify the property, but it is key to know how to deliver it safely.
News Colombia.
Real estate agencies usually request a copy of the deeds of a home as part of the process to manage its lease, a procedure that, although it may raise doubts among the owners, is completely common. This document allows you to verify the ownership of the property and confirm that the person who wishes to rent it is really its owner, an essential step to advance legal and commercial procedures.
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The deeds also contain key information about the real estate, such as its real estate registration, boundaries and formal characteristics. These data are necessary to prepare the lease contract, register the property in your portfolio and, in some cases, process rental policies with insurers that require full legal clarity about the property offered.
Despite the normality of the process, many owners wonder if delivering the deeds involves any risk. Experts agree that the risks are minimal as long as only copies are deliverednever original documents. The copy allows the real estate agency to carry out the corresponding verifications without exposing the owner to possible documentary fraud.
For greater security, it is recommended that owners include a visible notation on each copy, indicating that it is delivered exclusively for the rental process. This simple measure further reduces the possibility of the document being used for purposes other than those authorized. Likewise, it is important to provide only the minimum information required and avoid attaching unnecessary documents that contain sensitive data.
Another fundamental aspect is to ensure that the real estate agency is properly registered and has recognition in the market. Checking your registration at the Chamber of Commerce, checking references and verifying the existence of a physical headquarters helps rule out informal intermediaries who could inappropriately handle property information.
In conclusion, delivering a copy of the deeds to a real estate agency is a normal and safe step in the leasing process, as long as it is done prudently. Maintaining control over the documentation, verifying the seriousness of the company and only delivering copies are key to protecting assets without slowing down the procedures necessary to rent a property.
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